Junk mail

For those who own or manage a domain name and use it for email, think about using forwarders. A forwarder is an email alias that will pass email to another address of your choosing. For example, I sometimes use this email address — siteadmin@turellgroup.com — to forward email to my real address, which I would rather not display here.

Forwarders are a great way to control spam. If you are using your real email address when creating accounts on various websites, eventually a lot of spam will find its way into your inbox. It is inevitable, and then you are stuck, because changing your email address is a huge undertaking. You have to contact everyone who might possibly send you a message, as well as login to every account you’ve ever created to update the address.

With forwarders, you can see where the spam may be coming from and deal with it more easily. If I have to give my address to xyz.com, I will likely create a forwarder xyz@turellgroup.com that points to my real address. And if xyz@turellgroup.com starts getting a ton of spam, I know the culprit, and I can easily delete the forwarder or filter it out of my inbox and into a separate folder.

Creating email forwarders is easy. If you use CPanel or any common hosting control panel, go to the Forwarders section, click New, and type in the forwarder and destination addresses. Very simple.

Granted, it can be a bit of a hassle if you are in the middle of filling out an online form when it asks for an email address and it occurs to you to use a forwarder, but it really only adds a minute or two of time (if you manage your email yourself). The rewards of having less spam in your inbox are worth it.

If you rely on IT staff to manage your email, it should be very simple for them to create forwarders as well.

Forwarders are also excellent for work-related functions. If multiple vendors send email to billing@yourdomain.com, and this address is a forwarder to bob@yourdomain.com, and Bob leaves the company, there is no need to contact all the vendors to ask them to send email to new employee Mary.

Instead, you change the forwarder to point to mary@yourdomain.com, and it’s done. You can also have forwarders send to multiple addresses, so teams or departments can read or respond to messages.

Any questions? Send me a message at kurt@ —oops, I mean, siteadmin@turellgroup.com!